Senior Project Coordinator

We have an exciting opportunity for a Senior Project Coordinator at the Office of Partnerships, based in our Evanston, IL office.

The Senior Project Coordinator independently plans and carries out complex and high-level projects for the Office of Partnerships. The Senior Project Coordinator collaborates with cross-functional teams to ensure projects are completed on time, within scope, and within budget.

Office of Partnerships

Our Office of Partnerships builds out, oversees, and manages all major partnerships for UL Research Institutes, including competitive sponsored research activities, awards, prizes, the Advisory Board to the Chief Research Officer, our annual research symposium, and relationships with other key organizations.

Underwriters Laboratories

At UL Research Institutes we wake up every day with a common purpose: to make the world a safer, more secure and sustainable place. Science is in our DNA; we are endlessly curious and passionate about seeking and speaking the truth. We take delight in knowing that our work makes a meaningful contribution to society, and we are proud that our culture is centered on integrity, collaboration, inclusion and excellence. UL stands at the forefront of technological advancement, and we are continually challenged to find new ways to foster innovation and positive change. Satisfying? Yes. Exciting? Absolutely!

As the Senior Project Coordinator you will play a key role in the rapid growth of UL as you:

• Collaborate with stakeholders to define project objectives, scope, and deliverables. Develop comprehensive project plans, including timelines, milestones, and resource allocation.
• Assist in creating and maintaining project charters, ensuring alignment with organizational goals.
• Coordinate and communicate effectively with cross-functional teams, ensuring everyone understands their roles and responsibilities, by facilitating regular project meetings, providing updates on progress, identifying potential roadblocks, and soliciting input from team members.
• Identify potential project risks and develop mitigation strategies to ensure smooth project execution and proactively monitor project activities to identify deviations from the plan and take corrective actions as needed.
• Allocate resources effectively based on project requirements and team member availability, coordinating with department leads to secure necessary resources and support for project execution.
• Maintain accurate and up-to-date project documentation, including project plans, status reports, and meeting minutes and generate comprehensive project reports for senior management, highlighting progress, issues, and recommendations.
• Implement quality control processes to ensure that project deliverables meet established standards and requirements, collaborating with quality assurance teams to conduct reviews and audits of project outputs.
• Assist in budget planning and tracking, ensuring projects are executed within the allocated budget and monitor project expenses and identify cost-saving opportunities while maintaining quality.
• Foster positive relationships with stakeholders, keeping them informed about project progress, changes, and potential impacts, addressing stakeholder concerns and requests promptly and professionally.
• Perform other duties as assigned.

While no one candidate will embody every quality, the successful candidate will bring many of the following professional competencies and personal attributes:

Professional Competencies

• Demonstrated ability to independently identify needs for projects, formulate objectives, plan and execute projects. 
• Strong interpersonal, communication, and leadership skills.
• Excellent problem-solving abilities and the capacity to adapt to changing project requirements.
• Proven track record of successfully coordinating and managing complex projects.
• Ability to work effectively in a fast-paced, dynamic environment.

Experience and Education Requirements

• Bachelor's degree in business, project management, or a related field.
• Minimum 2 years of experience in project coordination or project management.

• Mission: For UL, corporate and social responsibility isn’t new. Making the world a safer, more secure and sustainable place has been our business model for the last 128 years and is deeply ingrained in everything we do.
• People: Ask any UL employee what they love most about working here, and you’ll almost always hear, “the people.” Going beyond what is possible is the standard at UL. We’re able to deliver the best because we employ the best.
• Interesting work: Every day is different for us here as we eagerly anticipate the next innovation that our customers’ create. We’re inspired to take on the challenge that will transform how people live, work and play. And as a global company, in many roles, you will get international experience working with colleagues around the world.
• Grow & achieve: We learn, work and grow together with targeted development, reward and recognition programs as well as our very own UL University that offers extensive training programs for employees at all stages, including a technical training track for applicable roles.
• Total Rewards: All employees at UL Research Institutes and UL Standards & Engagement are eligible for bonus compensation. We offer comprehensive medical, dental, vision, and life insurance plans. a generous 401k matching structure of up to 5% of eligible pay. Additionally, we invest an additional 4% into your retirement saving fund after your first year of continuous employment. Depending on your role, you can work with your manager on flexible working arrangements. We also provide employees with paid time off including vacation, holiday, sick and volunteer time off.

About UL Research Institutes

UL Research Institutes are nonprofit organizations dedicated to advancing safety science research through the discovery and application of scientific knowledge. We conduct rigorous independent research and analyze safety data, convene experts worldwide to address risks, share knowledge through safety education and public outreach initiatives, and develop standards to guide safe commercialization of evolving technologies. We foster communities of safety, from grassroots initiatives for neighborhoods to summits of world leaders. Our organization employs collaborative and scientific approaches with partners and stakeholders to drive innovation and progress toward improving safety, security, and sustainability, ultimately enhancing societal well-being.

Our wholly owned subsidiary, UL Solutions, advances our shared public safety mission. We fund our work through grants, the licensing of standards documents and the business activities of UL Solutions, which conducts testing, verification and certification, and provides training and advisory services, along with data-driven reporting and decision-making tools for customers around the world.

To learn more, visit our websites UL.org and ULSE.org.